If a student withdraws from the QERC program or if a student’s conduct or actions render them ineligible to continue participation after arriving in the host country, all program costs are non-refundable. In the event that a student withdraws from the program or the program is canceled by QERC leadership, the student remains responsible for the cost and coordination of transportation back to their home institution.

A student’s withdrawal from QERC must be submitted in writing, either by email or as a signed physical document, before the withdrawal process can begin. Once initiated, students should consult the QERC Fee Policy to determine any remaining financial obligations. If a student is dismissed or expelled from the program after arrival in the host country, no refund will be issued for any program costs. In such cases, return travel arrangements will be made for the next available flight, and the ticket cost will be charged to the student’s account.

QERC Fee Policy

QERC Program Application Deposit ($500)

• Non-refundable

QERC General and Health Fee ($985)

• These fees are non-refundable after the start of the semester

QERC Travel Fee Policy ($3,600)

• If a student withdraws after November 1, they remain responsible for 40% of the fee.
• If a student withdraws after December 1, they remain responsible for 100% of the fee.

(Approved 10/15/2025)